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Controllers: Your 10-day close doesn't start on day 30. It starts on day 1. When I talk to controllers whose close is running 10, 12, or sometimes 15 days, the accounting system is rarely the issue. The system can only close what's been captured, and most invoices aren't making there way there. Someone in operations is sitting on a stack of invoices they won't submit until they're ready to process payment. Someone in facilities has a running tab with a vendor nobody has touched. The AP inbox has 60 messages — some invoices, some questions about invoices, some vendors following up on things nobody has opened. When the 1st arrives, the close can't start because the data isn't there yet. The fix is a process that collects the right data throughout the month so the close is ready before it starts. One inbox for all invoices. Auto-coded on arrival. Matched to POs automatically. Exceptions flagged and routed before month-end, not discovered during it. When that's in place, close is no longer a scramble. If you’d like my team to conduct a complimentary assessment of your procurement process, we’ll identify any gaps, assess your audit readiness, uncover SOD conflicts and missing evidence, and provide you with a prioritized remediation roadmap. Comment “Procurement” below, and my team will be in touch. P.S. Want to see what this process looks like in practice? Watch a 5-minute demo here (no opt-in required): https://lnkd.in/e8E29F2M

Last month, I asked a controller to estimate what her team spends on invoice processing. She guessed two hours a week. When we ran the actual math together, it was closer to 50 hours a month. See below for the calculation we used, but here's a quick breakdown: Take your monthly invoice volume. Multiply it by the average time your team spends per invoice: coding it, matching it to a PO, chasing an approval, resolving an exception and divide by 60. Then multiply that number by the fully loaded hourly rate of your AP staff. A team processing 200 invoices a month at 15 minutes per invoice and a $35 fully loaded rate is spending 50 hours a month on manual processing. That works out to $1,750 in labor. Every month. Just on the handling. That number does not include errors. A single duplicate payment on a $5,000 invoice costs your company $5,000 until someone catches it. A price variance that slips through matching adds up quietly. $15 here, $40 there, but eventually it compounds into a major issue. The companies that run this math typically land somewhere between $50,000 and $150,000 a year in recoverable cost. Run your own numbers using the equation in the image, or use the calculator we built to estimate the cost of manual processing and the potential savings with automation here: https://lnkd.in/eWygFT7Z Additionally, if you’d like my team to conduct a complimentary assessment of your procurement process, we’ll identify any gaps, assess your audit readiness, uncover SOD conflicts and missing evidence, and provide you with a prioritized remediation roadmap. Comment “Procurement” below, and my team will be in touch.

Controllers: I have seen two versions of a broken approval process. Both are expensive. Neither looks broken from the inside. The first: everything goes to the top. A $12 office supply order travels the same path as a $50,000 equipment purchase. The controller becomes the queue. The team learns to work around the process because waiting on a routine purchase is not sustainable. The second: the opposite problem. A $1,000 auto-approve threshold with no spend reporting behind it. Small purchases clear without anyone seeing them. By the time the budget problem surfaces, it's already built up over weeks. The fix is a 3-tier structure with clear thresholds, as I've broken down in the visual below. Tier 1 handles the routine automatically. No human required. Tier 2 puts the decision with the person closest to the spend, with real-time budget visibility in front of them. Tier 3 is where the controller's time actually belongs: exceptions, overrides, anything outside the approved list. One rule underneath all of it: the decision sits with whoever has the most context to make it well. Give people the visibility and the thresholds. The approval process starts working instead of being worked around. If you’d like my team to conduct a complimentary assessment of your procurement process, we’ll identify any gaps, assess your audit readiness, uncover SOD conflicts and missing evidence, and provide you with a prioritized remediation roadmap. Comment “Procurement” below, and my team will be in touch. P.S. Want to see how ProcureDesk automates approval routing across all 3 tiers? Watch a 5-minute demo here (no opt-in required): https://lnkd.in/e8E29F2M

Controllers: still spending hours every week chasing approvals, purchase requests, and invoices? You're not alone. This free guide shows how finance teams are using AI to automate procurement, reduce manual work, improve spend visibility, and save up to 20+ hours every week. Download The Controller's Guide to Automating Procurement with AI and discover practical ways to modernize your procurement process.

As a CFO, you're expected to control spend, improve cash flow, and deliver accurate forecasts. But if procurement still runs through emails, spreadsheets, and manual approvals, you're making critical financial decisions without complete visibility. In this free guide, you'll learn how leading finance teams are using AI to automate procurement, strengthen spend controls, eliminate approval bottlenecks, and give finance back valuable time. Download The CFO's Guide to Automating Procurement with AI to see how modern finance teams are reducing manual work while improving financial control.

You already know how quickly manual procurement drains your week—but have you considered how much time AI could actually give back to you? You're spending hours chasing down approvals, digging through email threads for purchase requests, and trying to track POs, all while dealing with invoices your finance team never saw coming. It’s exhausting, and it keeps you away from the strategic work that matters. ProcureDesk automates your entire procurement process. Our AI-powered workflows handle the heavy lifting for requests, approvals, POs, and spend visibility, letting you step out of the weeds. Controllers using ProcureDesk are saving up to 20 hours every single week just by letting our system organize and route everything automatically. Click below to book a demo so you can see exactly how ProcureDesk will give your finance team their time back.