Flowcase

Kim is a Senior Proposal Analyst at Mercer. Here's her workflow in Flowcase, in her own words: Add the staff for the proposal. Customize their experience to match the RFP requirements. Export to a company branded template. That's it. No hunting for the latest resume version. No reformatting in Word at 11pm before the deadline. Proposal teams don't need more tools. They need the three or four steps they repeat every week to take minutes instead of hours. If your team is still building proposals from a shared drive and a prayer, let's talk.

Most CV tools solve for the bid manager. Sweco needed something that worked for the consultants too. Pernille Petersen, Tender Specialist at Sweco, put it simply: Flowcase saves time for bid managers and for every consultant and employee who has to keep their CV and references current. That second part matters. If updating a CV is painful, nobody does it, and the bid team ends up chasing 40 engineers the week a tender is due. Make it easy for the people who own the data and the proposal side takes care of itself. Curious how Sweco set this up across their teams? Happy to walk you through it.

For years I’ve watched proposal teams do the same thing under pressure. An RFP lands, and the hunt begins. Who’s done this before? Where’s their current CV? Is that project sheet still accurate, or two years out of date? By the time you find the right people, you’re two days closer to the deadline. While tools like ChatGPT, Claude, Copilot, and other AI Proposal Writers are great researchers and content generators, they only perform as well as the data behind them. Ultimately you don't win with the best written proposal, you win by proving you have the right people for the job. And that comes down to keeping your people and experience data current and compliant. Compliance has been in Flowcase's DNA from day one, whether GDPR, the EU AI Act, ISO 27001 or SOC 2. So it felt natural to bring that same standard to proposals. That’s what our new AI Proposal Assistant is built for: 1) Pulls out the roles and requirements from the RFP 2) Finds who matches the qualifications 2) Ensures compliance as you tailor the bid, showing where you meet or miss each requirement, with evidence behind every match. Hundreds of customers are already using it. Today we’re opening it up to the world: https://lnkd.in/durBJxva

Switching CV templates between proposals shouldn't slow your team down. See how proposal teams at firms like Mercer reuse staff, tailor experience to each RFP, and export to branded templates in minutes and not hours.

What if proposal work that takes days could take hours? That's the shift marketing and proposal teams at AEC firms like WSB are seeing with Flowcase turning manual CV and proposal prep into a few hours of work.

Tender deadlines are tight enough without chasing down CVs and references. See why tender teams at firms like Sweco rely on Flowcase to speed up the bid process and deliver more professional, more competitive submissions.